School of Medicine Administrative Policies | Texas Tech University Health Sciences Center

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 Administrative policies for the School of Medicine are developed and maintained in categories indicated by the tabs below. Documents listed here are the most current version, and printed copies of policies are obsolete.

All forms related to policy are reviewed same date as parent policy
  • SOM Faculty Appointments鈥20.01
    Reviewed September 19, 2022 by Faculty Appointments Committee
    • Faculty Appointments Checklist鈥20.01.A Word / PDF
    • Request to Recruit鈥20.01.B Word / PDF
    • Request to Hire鈥20.01.C Word / PDF
    • Faculty Position Class Codes and Titles鈥20.01.D
    • Interview Comments鈥20.01.E Word / PDF
    • Physician Employment Agreement, Non-Tenure Track鈥20.01.F
    • Physician Employment Agreement, Tenure Track鈥20.01.G
    • Guidelines for Clinical Faculty (Non-Paid) Appointment-Reappointment-Promotion鈥20.01.H
    • Guidelines for Adjunct Faculty Appointment-Reappointment-Promotion鈥20.01.I
    • Faculty Appointment Requirements鈥20.01.J
    • Physician Employment Agreement, J-1 Waiver鈥20.01.K
  • SOM Faculty Profiles鈥20.02
    Reviewed January 18, 2022 by The Office of Faculty Affairs & Development
  • Faculty Council Bylaws鈥20.05
    Reviewed March 7, 2023 by the Faculty Council Executive Committee
  • Faculty Grievances鈥20.10
    Reviewed January 5, 2021 by the Policy Review Sub-committee of the Faculty Council Executive Committee
  • Appeal of Dismissal, Termination, and Non-Reappointment鈥20.11
    Reviewed June 7, 2022 by the Hearing Committee
  • Health, Wellness and Rehabilitation of Faculty, Physicians in Training (Fellows and Residents), and Students鈥20.12
    Reviewed April 4, 2023 by the Health, Wellness and Rehabilitation Committee
  • Faculty Evaluation Guidelines and Procedures鈥20.20
    Reviewed May 27, 2021 by the Policy Review Sub-committee of the Faculty Council Executive Committee
    • Faculty Evaluation Self-Report鈥20.20.A
    • Faculty Summary Report and Confirmation鈥20.20.B
  • Faculty Tenure and Promotion鈥20.21
    Reviewed May 5, 2021 by both the Tenure & Promotion Committee and the Faculty Council
      • SOM Procedures for Tenure and Promotion鈥20.21.A
      • SOM Tenure and Promotion Timeline鈥20.21.B
      • Tenure Track Reference Template鈥20.21.C
      • Non-tenure Track Reference Template鈥20.21.D
      • Tenure Only Reference Template鈥20.21.E
      • Area of Excellence Reference Template鈥20.21.F
      • Tenure Option Form鈥20.21.G
      • SOM Procedures for Tenure and Promotion Committee鈥20.21.H
        • Pre-Review Certification Regarding Conflict of Interest and Confidentiality鈥20.21.H.1
        • Post-Review Certification Regarding Conflict of Interest and Confidentiality鈥20.21.H.2
  • Mid-Cycle Review鈥20.22
    Reviewed January 18, 2022 by The Office of Faculty Affairs & Development
    • Instructions for creating your SOM Application for Mid-Cycle Review:
      • Navigate to Digital Measures using this link:
        1. Click on "Rapid Reports" on the upper right of your screen
        2. Change the Report to "SOM Application for Mid-Cycle Review"
        3. Change the Date Range to "Jan 1, 1925 - Dec 31, <Current Year>"
        4. Click "Run Report"
        5. Save the document to your desktop and add/edit as necessary
    • For assistance and ideas on how/where to enter additional information to the report you generated using the steps above, contact OFAD at (806) 743-3010 or refer to鈥20.22.A.Instructions
    • Form Declining Participation in Mid-Cycle Review鈥20.22.B
  • SOM Comprehensive Performance Evaluation of Tenured Faculty鈥20.23
    Reviewed March 1, 2022 by both the Post-Tenure Review Committee and the Faculty Council Executive Committee
    • Post Tenure Peer Review Timeline鈥20.23.A
    • Peer Review Report 鈥 Individual鈥20.23.B
    • Peer Review Report 鈥 Team鈥20.23.C
    • Comprehensive Performance Evaluation Report鈥20.23.D
    • Professional Development Plan鈥20.23.E
  • Outside Compensation to Clinical Faculty - 20.30
    • MPIP Assignment and Plan Agreement - 20.30.A
    • MPIP Outside Compensation Disclosure Statement - 20.30.B 
       
  • Basic Science Department Year-End Incentive Compensation鈥20.31
    Reviewed November 2023 by the Executive Associate Dean for Administration
  • Clinical Science Department Year-End Incentive Compensation鈥20.32
    Reviewed November 2023 by the Executive Associate Dean for Administration
  • Inter-campus Visiting Professor Program鈥20.40
    Reviewed September 3, 2021 by the Executive Associate Dean for Administration and the Associate Dean for Faculty Affairs and Development
  • New Clinical Faculty Positions鈥20.50
    Reviewed February 24, 2022 by the Executive Associate Dean for Administration and the Associate Dean for Faculty Affairs and Development
  • Grading Policy鈥30.01 
    Reviewed April 17, 2023 by Curriculum and Education Policy Committee
    • Clerkship NBME Grading Tables鈥30.01.A 
      Reviewed April 14, 2023
    • Assessment of Professional Behavior in Clerkships鈥30.01.B 
      Reviewed June 19, 2014
    • Grading Policy Detail for Years 1 and 2鈥30.01.C 
      Reviewed October 21, 2021 by the Educational Operations Committee
    • Grading Policy for Professionalism in Years 1 and 2鈥30.01.D 
      Reviewed October 19, 2023 by the Curriculum and Educational Policy Committee
    • Adhering to Fair and Timely Grade Assignments鈥30.01.E 
      Reviewed September 7, 2018 by the Clinical Education Operations Committee
    • Grading Policy for OSCE鈥30.01.F
      Approved December 19, 2018 by Curriculum and Educational Policy Committee
    • Grading Policy for Clinical Assessments鈥30.01.G
      Approved July 9, 2021 by Curriculum and Educational Policy Committee
    • Grading Policy for Clerkship Final Grade30.01.H 
      Approved July 26, 2023 by Curriculum and Educational Policy Committee
  • Student Workload/Duty Hours鈥30.02 
    Reviewed May 18, 2023 by the Curriculum and Educational Policy Committee
  • Electronic Devices in the Classroom鈥30.03 
    Reviewed September 12, 2018 by the Curriculum and Educational Policy Committee
  • Administration of Examinations鈥30.04 
    Reviewed June 2, 2016 by the Curriculum and Educational Policy Committee
  • Narrative Assessment鈥30.05 
    Reviewed March 3, 2016 by the Curriculum and Educational Policy Committee
  • Formative Feedback鈥30.06 
    Reviewed March 3, 2016 by the Curriculum and Educational Policy Committee
  • Family Medicine Accelerated Track Committees鈥30.07 
    Reviewed April 7, 2016 by the Curriculum and Educational Policy Committee
  • Non-Involvement of Providers of Student Health Services in Student Assessment鈥30.08 
    Reviewed July 27, 2023 by the Student Affairs Committee
  • Educational Record and Grade Appeal Policy鈥30.09 
    Reviewed July 13, 2022 by the Curriculum and Educational Policy Committee
  • Clinical Supervision of Medical Students鈥30.10 
    Reviewed January 19, 2023 by the Curriculum and Educational Policy Committee
  • Phase 1 Electives30.11
    Reviewed September 21, 2023 by the Curriculum and Educational Policy Committee
  • Campus Assignment鈥40.01
  •  Student Attendance Policy-40.02  
  • Student Conduct鈥40.03
  • Student Promotion鈥40.04
  • Student Mistreatment鈥40.05
  • Dispute Resolution Between/Among Students鈥40.06
  • Impaired Students鈥40.07
  • Blood Borne Pathogen Infection Policy for Medical Students鈥40.08
  • Student Leave of Absence鈥40.09
  • Personal Appearance 鈥40.10
  • Annual Departmental Program Report鈥50.01
  • 础辫辫濒颈肠补迟颈辞苍蝉鈥50.02
  • Eligibility, Selection and Appointment鈥50.03
  • Away Elective Rotations鈥50.04
  • Certificates of Completion鈥50.05
  • Changing Programs鈥50.06
  • Closure/Reduction of Residency Programs鈥50.07
  • Dedicated Time for Program Directors鈥50.08
  • Delayed Start鈥50.09
  • Disaster Policy鈥50.10
  • Dismissal of Residents鈥50.11
  • Familial and Consensual Relationships鈥50.12
    • Familial or Consensual Relationship Agreement and Management Plan鈥50.12.A
  • Grievance and Appeals Procedures鈥50.13
  • H1-B Visas鈥50.14
  • Infectious Disease Exposure Policy鈥50.15
  • Insurance Premiums for Residents on Leave Without Pay鈥50.16
  • Licensing Examinations (USMLE/COMLEX)鈥50.17
  • Licensing Certification (ACLS/DEA/TMHP)鈥50.18
  • Non-Salaried Trainees鈥50.19
  • 翱产蝉别谤惫别谤蝉鈥50.20
  • Teaching Residents to Teach鈥50.21
  • GME Resident and Fellow Files Policy鈥50.22
  • Payment of Honorarium and Reimbursement of Expenses鈥60.01
  • Identify, Mitigate and Disclose Relevant Financial Relationships鈥60.04
  • Appropriate Use of Commercial Support鈥60.05
  • Appropriate Management of Commercial Promotion鈥60.06
  • Content Validation and Fair Balance鈥60.07
  • Joint and Co-Providership鈥60.08
  • Enduring Materials鈥60.09
  • Marketing and Promotion鈥60.12
  • School of Medicine Admissions Committee Bylaws鈥70.01
  • Student Application Process鈥70.02
  • Student Interviews鈥70.03
  • Acceptance of Offer for Admission鈥70.04
  • School of Medicine Special Admissions Programs鈥70.05
  • Family Medicine Accelerated Track Committees鈥70.06
  • Response to Findings on Required Criminal Background Checks Prior to Admission鈥70.07
  • Transfer Students, Advanced Standing鈥70.08
  • Readmissions for Students with Special Circumstances鈥70.09
  • Continuous Quality Improvement and Strategic Plan 鈥 80.01

 

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Timothy Miller

Assistant Director

806.743.2068

timothy.m.miller@ttuhsc.edu